About the National Vaccine Institute (NVI)

The National Vaccine Institute is a public organization under the Ministry of Public Health. Its core mission is to drive Thailand's vaccine agenda — encompassing research, development, production, and ensuring national vaccine security — so that all Thai citizens have equitable and sustainable access to quality vaccines.

As a public organization, NVI must manage its budget, inventory, and resources in strict compliance with specialized regulations that differ from those of standard government agencies and the private sector. This requires an ERP system that can be truly customized to support the organization's unique workflows and processes.

Challenges Before Implementing ERP

Before adopting Saeree ERP, the National Vaccine Institute faced several significant challenges:

• Complex approval processes — Public organization regulations require multi-level approvals involving division managers, directors, and board committees, demanding a comprehensive workflow system.
• Multiple funding sources — NVI receives government budget allocations, grants, and operating revenue, each governed by different disbursement rules.
• Government procurement compliance — The institute must comply with Comptroller General's Department regulations, including specific purchasing methods, e-bidding, and mandatory monthly procurement summary reports.
• Multi-system government reporting — Expenditure results must be reported through multiple government systems including E-budgeting, BB EVMIS, BB EVACUBE, BDTA, and eMENSCR on scheduled cycles.

Saeree ERP Scope — Covering 8 Core Modules

Saeree ERP was designed to cover every aspect of NVI's operations, organized into 8 core modules with integrated master data across the entire organization:

Module	Description	Primary Department
1. Budget	Budget planning, allocation, transfers and amendments, multi-year commitments, and expenditure tracking	Planning Division
2. Procurement	Purchase requisitions, purchase orders, contracts, goods inspection, monthly procurement summary reports, quarterly winner announcements	Supply Division
3. Inventory & Assets	Asset registry, material requisitions, equipment borrowing/returns, depreciation, and disposal	Supply Division
4. Accounts Payable (AP)	Liability creation, expense claims, meeting allowances, advance payments, withholding tax, and tax remittance	Accounting/Finance Division
5. Accounts Receivable (AR)	Receipt of budget funds, grants, operating revenue, and invoice issuance	Finance Division
6. Finance	Petty cash advances, advance clearing, and bank transfers via KTB Corporate	Finance Division
7. General Ledger (GL)	Chart of accounts, trial balance, statement of financial position, income and expense statement, cash flow statement	Accounting Division
8. Master Data	Organization structure, approval matrix, vendor data, bank accounts, and tax rates	HR/Management

Approval Workflows — The Heart of ERP for Public Organizations

What makes Saeree ERP a perfect fit for NVI is its approval workflow system, custom-designed for each module and covering every key process:

• Budget — Budget plan creation (BG-01), plan revision (BG-02), budget transfer and amendment (BG-03)
• Procurement — Purchase requisition (PR-01), purchase order (PO-01), goods inspection and receipt
• Inventory — Material requisition, equipment borrowing/returns, and asset disposal
• Accounting/Finance — Expense claims (AP-02), meeting allowances (AP-04), payments (FI-03), advances, and advance clearing

Every workflow supports an approval matrix based on document type and spending threshold, aligned with the regulations established by NVI's board of directors.

Annual Budget Management Process

Saeree ERP was designed to cover 5 sub-processes of the annual budget management cycle as defined in NVI's operational manual:

• Budget request preparation — Supports recording budget request data with integration to the Bureau of the Budget's E-budgeting system
• Budget allocation — Creates operational plans and spending plans for internal departments aligned with the institute's strategic framework
• Budget administration — Real-time expenditure tracking with monthly executive reports
• Spending plan revision — Supports mid-year plan adjustments with justifications and supporting documentation
• Monitoring and evaluation — Quarterly performance summaries comparing planned versus actual results

Why NVI Chose Saeree ERP

NVI selected Saeree ERP over other ERP solutions on the market for several key reasons:

Summary

The NVI case study clearly demonstrates that an ERP system for public organizations cannot be an off-the-shelf solution — it must be a system that can be customized to support the organization's specific regulations, from approval workflows and multiple funding sources to government procurement compliance and multi-agency reporting requirements.

Saeree ERP covers all 8 core modules for the National Vaccine Institute — from budgeting, procurement, and inventory to accounting, finance, and master data — ensuring integrated data across the entire organization, eliminating redundant work, and enabling timely executive reporting.

"A good ERP system for public organizations must understand both government regulations and the organization's unique requirements — Saeree ERP was designed specifically to address this need."

- Saeree ERP Team

Interested in ERP consulting for public organizations or public health agencies? You can schedule a demo or contact our consulting team to assess your organization's readiness.